Our Faculty
Exhibitor Resources
Shipping Instructions
Packages should arrive to the hotel no sooner than 3 days before the first event.
The Hotel’s receiving department is open 7:00 a.m.-3:00 p.m., Monday - Friday.
All packages must be addressed with the following:
[Name of vendor company]
[Name of person claiming the package]
Hip & Knee IEP May 15-17, 2026
C/O Grand Hyatt Tampa Bay
2900 Bayport Drive
Tampa, FL 33607
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*Make sure label has a return address*
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The Grand Hyatt Tampa Bay will not accept shipments of freight, crates, boxes, etc. from exhibitors or shipping firms exceeding one hundred (100) pounds. Arrangements for shipments to exhibit in excess of one hundred (100) pounds should be made through a drayage company. This would also include transporting of exhibit materials from the receiving area to the exhibit site and returned to the receiving area at the end of the convention.
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Each package received or sent associated with a convention, will be assessed handling fee of $8.00 per box (less than 50 lbs.), $10.00 per box (50 lbs. – 75 lbs.), $25.00 per box (over 75 lbs.- 150 lbs.), $50.00 small display, $75.00 large display, $100.00 per pallet / skid.
The following booth supplies will be provided:
Premier Foundation Level
20'x10' booth space
(2) 6'x30" tables
(4) chairs
(1) standard power drop
Foundation Level
15'x10' booth space
(2) 6'x30" tables
(4) chairs
(1) standard power drop
Fellowship Level
10'x10' booth space
(1) 6'x30" tables
(2) chairs
(1) standard power drop
If you require additional AV equipment please reach out to Addie Hardten - ahardten@magnifigroup.com
Booth Supplies
Representatives are encouraged to attend all receptions, sessions, and meals throughout the weekend.
Date
Friday, May 15, 2026
Registration & Cocktail Reception
4:40 - 5:50 pm
Audubon Ballroom Foyer, 1st Floor
Registration / Cocktail Hour
Exhibit Hall - Audubon Ballroom II-III
Exhibit Hall Times
Friday, May 15
Booth Setup
4:00-8:00 PM
Exhibit hall open for booth setup only.
Notes:
The hall will open again for set-up on Saturday at 6:00 AM.
All shipments will be waiting in the exhibition hall (shipping form required)
Booth set-up must be complete by 8:30 AM on Saturday.
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Saturday, May 16
Final Booth Setup
6:00-8:30 AM
Booths must be ready by 8:30 AM on Saturday.
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Exhibition Sessions
Session 1
9:05 AM - 10:10 AM
Session 2
2:40 PM - 3:45 PM
Booths must be fully set-up and staffed during these times.​​
Attendees will only rotate through the hall during these sessions.
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Booth Tear Down
3:45-8:00 PM
Exhibit hall open for booth teardown only.
Outgoing shipments may be left at the exhibition booth to be mailed out on Monday (shipping form required)
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There is no formal exhibition time on Friday or Sunday. ​​
Attendee List
The attendee list was shared via email with all registered representatives and company contacts. There will be a paper copy at your exhibition booth.
Booth Number
Please refer to the exhibit hall layout here:
EXHIBIT HALL MAP COMING SOON